You know money left. You don't know where it went.
Expenses at a food kiosk are small and frequent — petty cash for ice, a bag of packaging, the daily transport allowance. Easy to miss. Easy to misremember. And by month-end, the sum of all those small things is the difference between a profitable store and a confusing one.
CGRAM gives crew a pre-set expense category list at Step 7 of the daily close. Every peso that leaves goes into a named category with a reason — and the total flows directly into the day's cash chain. No loose receipts. No contested memory.
No card needed · Works offline · Made for Philippine food businesses
Pre-set category list
You define the categories — ice, packaging, transport, petty cash, utilities. Crew select from your list; they can't invent new categories on the fly. Expenses stay clean and comparable day-to-day.
Every expense named and dated
Each expense entry has an amount, a category, and an optional note. The timestamp is automatic. When you review the week, every peso has a record — not a vague 'miscellaneous' line.
Clock-in selfies as proof-of-presence
Clock-in and clock-out selfies with timestamps are attached to every shift. If an expense looks wrong, you know exactly who was on shift when it was logged.
Expense trends by store
See which categories are growing month-over-month — and which stores spend the most on the same category. Patterns that are invisible in daily logs become clear across a week or a month.
Alerts when something looks off
CGRAM's anomaly detection flags unusual expense days — a single day with packaging costs 3× the weekly average, for example — so you can ask before the pattern becomes a habit.
Flows into the cash chain
Expenses aren't a separate report you reconcile later. They're subtracted from cash on the same day: beginning cash + sales − expenses − GCash = drawer. Expenses that aren't logged inflate the apparent balance.
Why 'miscellaneous' is the enemy of kiosk profitability
A kiosk that logs every sale but has a single 'miscellaneous expenses' bucket is flying partially blind. You know revenue. You don't know cost. CGRAM's category list is set by you in advance, so crew can only log real expenses in real categories — and you can see at a glance if the ice cost last Tuesday is unusually high.
Categories also make it easier to have honest conversations with crew. Instead of 'the numbers don't add up,' you can say 'packaging was ₱380 last Tuesday — what happened?' Specific evidence produces specific answers.
Month-end with an actual record
Without CGRAM, month-end for a kiosk is a reconstruction exercise: pull together receipts (if they were kept), interview crew, and make your best guess at what really happened. With CGRAM, every expense is already timestamped and categorized in the system the day it was logged.
The daily digest email sent to owners every evening includes the day's expense total and categories. Nothing is left to reconstruct. The record is already there.
GCash fee tracking as a hidden expense
One expense category that's easy to overlook is the GCash deposit fee — ₱5 to ₱15 per transaction, every day, at every store. CGRAM has a dedicated step for GCash deposits and captures the fee separately. It accumulates the monthly total so you can see the true cost of moving cash out of the kiosk over time.
For an owner with three stores making daily deposits, the monthly GCash fee across all stores can easily reach ₱1,000 or more. CGRAM surfaces this figure automatically — it's not buried in a spreadsheet.
Questions, answered
Who sets the expense categories in CGRAM?
The owner configures the category list for each store during setup. Crew can only select from that list — they can't create new categories during the daily close. This keeps expenses clean and comparable.
Can crew add notes to an expense entry?
Yes. Each expense entry has an optional notes field where crew can add context — a supplier name, a reason for the higher-than-usual amount, or a receipt reference. The note is logged with the entry and visible to the owner.
How does expense tracking connect to cash accountability?
Expenses are subtracted from cash on the same day: beginning cash plus sales, minus expenses and GCash deposited, equals the expected drawer balance. An expense that isn't logged inflates the apparent balance and will appear as an overage rather than a shortage — which can mask the underlying problem.
What is GCash fee tracking?
A dedicated step in the daily close where crew enter the deposit amount and the fee charged. CGRAM accumulates the monthly fee total per store so owners can see the true cost of cash movement across all their stores.
Is there a free trial?
Yes — 30 days free, no card required. Expense tracking, GCash fee capture, owner alerts, and the daily digest are all available from day one.
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Run your kiosk from your phone — starting today
Try CGRAM free for 30 days. No card needed. Or message us for a live 15-minute demo on Messenger.
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